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Administrative and Business Systems Assistant – Western Public Health Unit Job at Western Health Australia – in Victoria

Job Description

Full time hours

Permanent position

Annual salary: $66,000-$70,000 plus superannuation and salary packaging benefits

Opportunities exist to join the Western Public Health Unit in the role of Administrative and Business Systems Assistant.

The Western Public Health Unit has been established to strengthen the public health response to infectious diseases and other health issues. The Unit is part of a system of three metropolitan Public Health Units, Western (WPHU), North-eastern (NEPHU), South-eastern (SEPHU) and six regional Public Health Units providing a state-wide system of public health delivery and oversight.

The Administrative and Business Systems Assistant is responsible for delivering a professional, caring and customer focussed service for consumers and service providers. The Administrative assistant will provide support for general office and business procedures ensuring data for the WPHU is accurately captured, is current and entered into the information systems in a timely manner. The main tasks will include incoming telephone and email enquiries, word processing, statistical data entry and collation across multiple health system platforms, spreadsheet development and maintenance and quality assurance projects.

To be Successful in this Role you

Completion of a TAFE accredited clerical training certificate and/or proven success in a similar role.

Highly developed interpersonal and communication skills including verbal, telephone and written skills

Proven ability to build productive working relationships with a range of stakeholders and work as part of a team.

Experience and adaptability with various IT platforms, healthcare systems software, and well developed knowledge of MS Office products such as Microsoft Excel.

Ability to deliver a high quality service in a busy and dynamic environment.

Strong organisational skills, with capacity to multi-task and prioritise workload.

About Us

Our workforce of over 11,000 employees are driven by our values of ‘Compassion, Accountability, Respect, Excellence and Safety’ (CARES). We value our people and provide them the opportunity to grow and develop. Our teams are friendly and supportive, ensuring we deliver a safe, person-centred and connected patient experience.

Western Health is in a period of rapid growth. Our services comprise of four acute public hospitals: Footscray Hospital, Sunshine Hospital (including Joan Kirner Women’s and Children’s), Williamstown Hospital and Bacchus Marsh & Melton Hospital. We also operate Sunbury Day Hospital, Hazeldean, Grant Lodge Residential Aged Care, as well as community health centres in Melton, Caroline Springs and Bacchus Marsh and a range of community-based services. We care for a diverse community of more than 1 million people with complex care needs ranging from Neonates to Geriatrics.

Our employees enjoy a wide range of benefits such as:
Professional development support

Career advancement opportunities

Salary packaging including novated vehicle leasing

Work-life balance

Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people.

Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.

All appointments are made subject to a satisfactory Police Record Check, an Immunisation status clearance (including evidence of COVID 19 vaccination) and (if applicable) a Working with Children’s Check.

Western Health do not accept unsolicited resumes/applications from Recruitment Agencies.

About the Company

Company: Western Health Australia –

Company Location:  Victoria

Estimated Salary:

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About Western Health Australia -